Procedure for Royalties Associated with Textbooks and other Educational Materials

The purpose of this procedure is to avoid any direct or apparent conflict of interest between the selection of course materials and potential financial gain to the College author of the selected works.
Faculty developed guidelines for the faculty committee selection of student required textbooks or other educational materials authored by faculty or other HFC personnel should ensure that:

a) HFC employee who authored the selected required textbook and/or educational materials for HFC courses recognize that any royalty or any other financial benefit they may otherwise receive from the authored material is reduced from the HFC student price of the book/materials so that HFC students can obtain the book at the lowest possible cost.

b) If it is not possible, employee should donate any financial royalty or profit they obtain through the sale of these HFC required books/materials to HFC students to the HFC Foundation for student scholarships.

c) If an employee or family member is an author of an educational material under consideration for selection, that relationship must be disclosed to the faculty Textbook/Education Materials Selection Committee (“Selection Committee”) to enable an evaluation of potential or actual conflict of interest.

d) If a faculty member, or family member, is engaged in publishing HFC required student selected educational materials, that relationship must also be disclosed to the Selection Committee for an evaluation of potential or actual conflict of interest.
 
Each College School should set up a process to ensure that this procedure is followed.

Definitions:

Family member: See Conflict of Interest definition of “relative”.

Textbooks and Educational Materials: These are educational resources selected by HFC faculty for HFC student instruction.

Related Documents

Conflicts of Interest, Conflict of Commitment, Nepotism and Outside Activities
https://policies.hfcc.edu/policy/conflict-0
College Store
https://collegestore.hfcc.edu/
ADAA Enforcement Guidance
https://www.eeoc.gov/policy/docs/accommodation.html
Higher Education Act (HEA)
Higher Education Opportunity Act - 2008

Procedure History
a. Current Procedure Published: January 26, 2024

APPROVED BY FACULTY SENATE ON MAY 9, 2022

This procedure supersedes and replaces any and all procedures related to this subject