Employment Criminal History Record Check

Policy Type: 

I. Policy Title: Criminal History Record Check

II. Who Does This Policy Affect?

All HFC faculty and staff

III. Purpose

The criminal history record check policy provides transparency for how the College requires and uses background checks for new or prospective employees and may be required for existing employees obtaining new positions.

IV. Policy Statement

Each prospective or new employee of the College must submit to a background check. The President of the College or their designee shall establish the necessary procedures for obtaining any criminal history of the applicant maintained by the state police and may use the Internet Criminal History Access Tool (ICHAT), or other recognized criminal background check tools, to conduct a criminal background check.

All information and records obtained from such inquiries are to be considered confidential and shall not be released or disseminated to those not directly involved in evaluating the applicant.

The College complies with all federal, state and local laws and regulations in conducting and using background checks in employment decisions, including, but not limited to: the Fair Credit Reporting Act, Civil Rights Act of 1964, Title VII, MCL §37.2205a, §§37.271 – 37.278, and Executive Directive 2019-10.

V. Definitions

a. Criminal history record - personal descriptors regarding the person and information on misdemeanor convictions and felony arrests and convictions.
b. Internet Criminal History Access Tool (ICHAT) – internet search which allows the search of public criminal history record information maintained by the Michigan State Police, Criminal Justice Information Center.

VI. Responsible Party for Policy Interpretation/Review
a. President or President’s designee
b. VP of Human Resources

VII. Related Documents
• Michigan State Police, Criminal History Records,

VIII. Policy History:
a. Adopted by Board: February 20, 1995
b. Previous Policy Section: Support Staff; Previous Policy No. 9150


October 17, 2022 - Approved by Board; placed in new policy format and made a couple of language changes.

This policy supersedes and replaces any and all past policies related to this subject

Adopted Date: 
Monday, February 20, 1995
Revised Date: 
Monday, October 17, 2022
Board Approved