Any request from civic institutions, charitable organizations, or special interest groups which involve such activities as patriotic functions, contests, exhibits, sales of products to and by students, sending promotional materials home with students, graduation prizes, fund raising, and free teaching materials must be carefully reviewed to ensure that such activities promote student interests without advancing the special interests of any particular group.
It is the policy of the Board of Trustees that students, staff members, and College facilities not be used for advertising or promoting the interests of any agency, public or private, without the approval of the Board or its delegated representative; and, any such approval, granted for whatever cause or group, shall not be construed as an endorsement of said cause or group by this Board.
Furthermore, the President will develop administrative guidelines to protect instructional time.
All materials or activities proposed by outside political or commercial sources for student or staff use or participation, shall be reviewed by the President on the basis of their educational contribution to part or all of the College program, benefit to students, and good taste; and such approval shall not have the primary purpose of advancing the name, product, or special interest of the proposing group.
The Board may permit the use of educational materials, programs, and equipment which contains commercial messages providing the content of such messages and the manner of presentation has been approved by the President and is in compliance with the College's administrative guidelines.
Outside speakers representing commercial organizations will be welcome only when the commercial aspect is limited to naming the organization represented and the subject matter advances the educational aims of the College.
The Board recognizes that contests, exhibits, and the like may benefit individual students or the College as a whole, but participation in such special activities may not:
have the primary effect of advancing a special product, group, or company;
make unreasonable demands upon the time and energies of staff or students or upon the resources of the College;
involve any direct cost to the College;
interrupt the regular College program unless the student body as a whole derives benefit from such activities.
Distribution/Posting of Literature
No outside organization or staff member or student representing an outside organization may distribute or post literature on that organization's behalf on College property either during or after school hours without the permission and prior review of the President.
It is understood that all signs will be approved, put up, and taken down, by the Student Senate Office. However, the Student Senate will not take down signs put up by faculty or administration which have not been approved by the Student Senate. Signs put up by administration or by faculty which are not approved by the Student Senate, and do not meet the specifications of this policy, will be dealt with by the administration and faculty located in the buildings where the signs are placed. Guidelines for signs will be developed and approved by the appropriate Senates and the President's Cabinet.
The President shall establish administrative guidelines which ensure that:
distribution or posting of materials employees wish to distribute on behalf of an employee organization comply with the terms of negotiated collective bargaining agreements;
the College mail system, electronic and voice mail are not used by students or staff for distribution of non college-related materials;
the time, place, and manner of distribution of all non-College-related materials is clearly established and communicated.
Solicitation of Funds
Any outside organization or staff member representing an outside organization desiring to solicit funds on College property must receive permission to do so from the President. Permission to solicit funds will be granted only to those organizations or individuals that meet the permission criteria established in the College's administrative guidelines. Solicitation must take place at such times and places and in such a manner as specified in the administrative guidelines.
Such money-raising activities shall be confined to those areas that are of benefit to the school or community and shall not be permitted where personal benefits accrue to the individual unless specific exceptions are approved by the President.
The Board is appreciative of the generosity of organizations which offer scholarships or prizes to deserving students. But, in accepting the offer of such scholarships or prizes, the Board directs that these guidelines be observed:
No information either academic or personal shall be released from the student's record for the purpose of selecting a scholarship or prize winner without the permission of the student who is eighteen (18), or the parents of a student who is younger in accordance with the Board's policy on student records.
Surveys and Questionnaires
Neither College-related or non-College-related organizations shall be allowed to administer a survey or questionnaire to students or staff unless the instrument and the proposed plan is submitted in advance to the President. If approved, a copy of the results and the proposed manner of their communication are to be provided to him/her for review and approval before they are released.