3150 Student Access to Educational Records and Rights Under FERPA

Policy Type: 

Pursuant to the Family Educational Rights and Privacy Act of 1974 ("FERPA"), as amended, any person who is or has been in attendance at the College shall have the right to inspect and review any and all educational records directly related to that person after a request for access to such records has been made in accordance with the approved College procedure for such access. Requests to review general College educational records are to be made to the Office of the Registrar. Requests for information regarding records maintained by department should be made to the departmental director.

Specifically, a student has the right to:

  1. inspect all of his/her educational records maintained by the College;

  2. prevent the disclosure of personally identifiable information to third parties unless exempted by the Act;

  3. request an amendment to any educational record;

  4. request a hearing to present evidence that a record should be amended;

  5. file a complaint with the FERPA Office, Department of Education, 400 Maryland Avenue S.W. Washington, D.C. 20202 regarding Henry
    Ford College failing to comply; and

  6. obtain from the Office of the Registrar a copy of Henry Ford College's policy regarding FERPA.

Educational records are those records that are directly related to a student and maintained by an educational agency or by a party acting for the agency or institution. The term does not include records of instructional, supervisory, and administrative personnel and educational personnel ancillary to those persons that are kept in the sole possession of the maker of the record, and are not accessible or revealed to any other person except a temporary substitute for the maker of the record.

Adopted Date: 
Monday, February 20, 1995
Revised Date: 
Thursday, June 25, 2015
Board Approved
Rescinded Date: 
Monday, August 14, 2017
Rescinded Explanation: 
updated and replaced by new policy